CAP Health

Overnight Activities, the Parent/Guardian Portal and CAP Health

2 January 2026
TO: All Overnight Activity Participants
FROM: Lt Col Sydney Schneidman, MD, CAP

Illinois Wing Medical Officer
There has recently been an addition to the Cadet Programs page on the CAP website. The new section is the required usage of the Parent/Guardian Portal. This portal is a part of Registration Zone and provides parents and cadets a secure method of providing parental permission, and allowing administration of over the counter medicines, when needed, at CAP activities. It may seem a bit complicated at first, but please do your best to work your way through it. It will also assist you in connecting to CAP Health, which also must be completed for the cadet. Please go to this website where it is fully explained and demonstrated:

https://www.gocivilairpatrol.com/programs/cadets/parents/parent-guardian-portal

As most are aware, CAP Health has been published on eServices. We will be one of many events in CAP to use this application to deal with cadet medications, as well as any member illness or injury that is significant. CAP Health is a data collection tool, and an electronic medical record, simpler than, but similar to, what is in use in almost every health care location in the US. There are several different modules available, and I would like us to begin entering each member’s information to allow the Health Service Officers (HSO’s) at activities to be able to provide medications to cadets, and document incident information that may need to be transmitted to secondary care. In order to accomplish this, I am asking that all members do the following:
1. Access your profile in CAP Health – after logging into eServices normally, click on the “hamburger” icon next to Menu in the upper left corner of the screen. Click on Administration. CAP Health is the second selection down. Please click on it to open your record.

2. In the upper left box, click on Update My Health Profile. After the acknowledgements, please look at the General Information and verify that the information is correct. Also please click on the Contact Information bar and verify that your contact information is correct. Any changes or additions can be made by clicking on your name in the upper right corner. The Insurance and Health Care Providers section is also helpful for all members to complete, should an unexpected illness or injury necessitate transfer to a local hospital.

3. Medications – this section is IMPERATIVE that Cadets complete, if they are bringing medications to Encampment that you will need while you are at the event. This will form the record of administration for your parents that you have been given your medications. Seniors may complete this, and it is recommended, as this information would be transmitted to the hospital, should that prove to be necessary. The Send Notifications slider at the bottom is optional, as it will send an email to parents when the medication is administered, if they would like it. Click it off if the notification is not necessary. 

4. Allergies – this is another very important section that ALL MEMBERS must complete. We must be aware if you have significant allergies to medications, or anything else.

5. Accommodation requests can also be made on the My Account page.

6. The User Guide is comprehensive and available in the My CAP Health box, upper left. The other sections should be completed as well before the Activity. Once you visit a section the red X turns into a green check. Hospitalizations, Operations, Chronic Illnesses, Vaccinations and Family History will help to complete your record and will provide a more complete picture for an unexpected Emergency Department transfer. All the information you input into this record is encrypted, secured by 2 factor authentication and role-based access, the way hospital electronic records are. Only HSO’s and Commanders can access the Personal Health
Information in the record. There is a detailed audit trail of who has accessed your record should there ever be a question of inappropriate access. One of the features of CAP Health is the easy generation of a detailed note to send to the Emergency Department, or home, of your history and treatment for an unexpected illness or injury. This can only be generated by the event HSO. This will help the hospital, or family doctor,
with your treatment and proper notification of family should you be unable to. 

You also have the option to upload other documents, if you wish. However, you must enter your information, as described above, or your in-processing for the event may be delayed. You will have to verify that it’s current on an annual basis.

Please let me know if you have any questions or concerns.
Lt Col Sydney Schneidman, MD
GLR and Illinois Wing Health Services Officer
sschneidman@ilwg.cap.gov